Property Management Services

Article Index
Property Management Services
Pre Operation Management Consultancy
Marketing Management
Operation Management
Financial Management
Strategic Asset Management
Training and Development
Reporting – Reviewing
All Pages

PROPERTY MANAGEMENT

PROPERTYBIZMAG VIETNAM IS YOUR SUCCESSFUL ACCOMPANY!

You are looking for a truly proficient management team for your hotel, restaurant, office building, recreation compound, hospital, and more...

At PropertyBIZMAG Vietnam, We know that a well-maintained/ managed property produces the highest returns for tenants - and we're proud to offer  listing of satisfied tenants as testimony to our PropertyBIZMAG managed properties.

As one of the most experienced property management firms in Vietnam, PropertyBIZAMG has the experienced personnel and the resources to manage your property in a professional, effective manner. Please contact us today to see how we may serve you better.

PROPERTY MANAGEMENT SERVICES:

PropertyBIZMAG Vietnam commit to maintain a very close relationship with our clients to provide highly personalized services, facilitate efficient management and lower operating costs while consistently maintaining high levels of services.

Pre-operational  Management Consultancy

Marketing Management

Operation Management

Leasing – New Tenant Handling

Customer Service

Financial Management

Training and Development

Reporting – Reviewing

 


 

Pre Operational Management Consultancy

Site & contractor selection – Get involved in the very first pace of the project with proper consultation    on project sites & suitable contractor listings.

Construction & Project Scheduling – Detailed project plan & timelines.

Contract bidding and evaluation – Determine the lowest evaluated responsive bid from amongst substantially responsive bids received.

Financial Analysis – Deep & thorough assessment of the viability, stability and profitability of a PropertyBIZMAG managed project.

Review Design and Review Tenant Area Layout

System set-ups and  review

Calculating Operating Cost, including fixed & variable costs, equipment operating cost, overhead cost…

Decide on Service Charge – with effective calculations on the Service charge level can be applied to each leased s.q.m, which would properly cover the Operations cost.

Organize Contract

Documents Compilation

Handover  – Testing Commissioning

Operating equipment preparation

Operating staff recruitment

Services company selection

Final inspection

 


 

Marketing Management

Property Products listings

Marketing segment

Anchor tenant

Promotional – sponsor ship

Building Image - Collaterals

Handle all administrative details including sales documentation, printings, prospects contact following up.

Act as owners’ representative

Handle lease negotiations - Ensure completion of all due diligence documentation, negotiation, and closing of tenant leases.

Provide need assessment for prospective tenants, based on space, location, and product/service line.

Inform vacancies, identify opportunities and prepare timely reports.


 

 


 

Operation Management

At PropertyBIZMAG’s Property Operations our mission is to maintain and increase the value of the real estate investments that we administer. Operations is responsible for tracking the performance of properties and making sure that real estate investments accomplish their anticipated revenues, maintain the high value & standards of services we provide. The PropertyBIZMAG managed operations would include:

Maintain relationship with both tenant and customer, management, employee and environment

Enforcement of  house rules

Insurance and Permits requirements

Tenants record & Management

Correspondence

Proposals and Contracts

Analyzing market conditions

Compiling data for financial reports

Promotional event

Government & Public Relation

Parking Arrangement and Organization

House Keeping and Landscaping

Safety and Security

Termite and Pest Control

Scheduling property maintenance

Tenancy  Service and Handling Requests

General Administration, Maintaining records, reports and files

Outsourcing

Evaluation of performance and supervision of employees

Ensuring rental properties are occupied

Work orders

Routine property inspections


 

Leasing – New Tenant Handling

Preparation space to be leased

Lease Agreement

Fit-out program

Technical Services Review and Approval

Document Compilation

Deposit Payment

Premises Handing Over

Review fit-out plans

Signage, identification

Services guidelines & building regulations.

 

Customer Service

Day-to-day communication with Tenants and Landlord

General correspondence and newsletters

Oversee building facilities, services outlets…

Provide value added services to in-house tenants as well as visitors.

In liaison with tenants representatives, ensure property services are met with high standards of services.

Follow up pending issues & provide resolution to solve in a proper period of time.

In a PropertyBIZMAG managed environment, all phone calls received during regular business hours Monday-Friday 8:00 a.m. - 6:00 p.m. will be returned the same business day when possible. In case of an emergency, we are available 24/7 when calling our office, you will be directed to get in touch with the property manager in-charge. We will follow through with all requests to Tenant’s final resolution to ensure all Tenants and Landlords are satisfied.

 


 

Financial Management

Our motivated and professional staff with vast experience in Real Estate accounting is committed to provide quality service to Real Estate owners. We have built a rich tradition of helping real estate clients meet their goals by providing adequate financial reporting. Our experienced professionals combine advanced technical skills and industry knowledge with a strong commitment to client service.

Because of our depth of experience, we understand that each business is unique. Our multidisciplinary team will take a close look at your company to help you solve problems, seize opportunities, and deliver innovative solutions to meet your specific needs. Along with standard financial, and accounting services we provide the following services to help you reach your goals:

Setting up of Accounting software & filling systems

Preparation of Financial Statements

Account Payable - All accounts payable and collection of assessments will be completed in a timely manner.

Fixed Assets Accounting

Billing

Collection of Accounts Receivable Accounts

Common Area Maintenance Annual Reconciliations

Analysis of Financial Statements Leasing/Contract Administration

Preparation of Operational Budgets & Variance Reports - After the initial review of the financial condition of your association, we will develop a plan to meet your needs and set budget goals for upcoming fiscal years.

Mortgage Loan Administration

Construction Accounting

Tax Coordination

Payroll processing

Payroll Taxes

Cash Flow Projections and Analysis

Calculation of service charge.

Collect deposits, service charge and other payment

Monitoring of routine and capital expenditure.

Computation and invoicing of fixed charges such as Rent, service fee; other variable charges such as electrical, telephone, water and other.

Hunting down late payments

Monthly audit of receipts

Maximizing rental income

Controlling expenditures

Heading-off possible maintenance problems

 


 

Strategic Asset Management

Marketing - Promotion and Event Organization

Preventive Maintenance System

Energy Saving Program

House Rules

Cost Control – Reporting System

Auditing Financial – Technical – Operation – ISO

Training and Development

Coordination Meeting

Green Building Program

 


 

Training and Development

 

 

 

 

 

 

Job Description

Reporting System

Standard Policy and Procedure

Preventive Maintenance System

Emergency Procedure

Service Attitude

Recruitment

Screening

Training

Employee development and evaluation

 


 

Reporting – Reviewing

Financial Report – P&L

Tenancy, Marketing, Event and Promotion

Security, House Keeping  and Parking issue

Engineering Services and Energy Used

HRD issue

Perform periodic inspections (Inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc.

Send owner periodic reports on the condition of the property

 


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Projects

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